Planing will help to

ü  Assist management to think ahead and make informed decisions

ü  Communicate to all Stakeholders the plan including what is to be done, when and by whom

ü  Evaluate different project delivery methods

ü  Identify and optimize the use of resources

ü  Identify risks and set priorities

ü  Optimize time and evaluate if target dates may be met

ü  Provide a baseline plan against which progress is measured

ü  Provide early warning of potential problems and enable proactive and not reactive action to be taken

Business Drivers For Framework Implementation

v Adoption of proven best practice for project management

v  Focus on business outcomes during project decision making

v  Ensuring the active involvement of users and stakeholders

v  Common understanding of the processes, responsibilities and accountabilities for project management

v  Provision of a consistent approach to project management, no matter what the type of project

Transition Management

 §  Current Policies

§  Long-Term Vision

§  Vertical Coordination of Policies

§  Horizontal Coordination of Policies

§  Portfolio Management

§  Process Management

 

Get Your List Done

·         Hey, you are the boss of you

·         Go ahead, order yourself around

·         List only items that you really need to do

·         List bite size tasks instead of big picture goals

·         Don’t worry about tomorrow; get done only what you can today

·         Use simple and specific active verbs

·         Provide all the needed details

·         Keep the to do list short, no extra points for extensive manifestos

·         Prioritize all items

·         Update the list daily

·         Get satisfaction from crossing out items done

·         Keep list of what got done—feels great

·         Ideas make great tombstones, only action counts

MS Outlook Speedup Tips

• Archive your Inbox
• Compact your PST file
• Cut down on the published and shared calendars
• Disable add-ins
• Disable RSS
• Download complete items
• Fix ShoreTel Windows 7 integration if you use it
• Repair your PST file
• Update Windows
• Use Cached Exchange Mode only when connecting Outlook with an Exchange server.

Document This Process Flow

Note that as your eyes follow the ball, your perception of the three-dimensional space changes.  This cognitive perception change also occurs as you follow transactions and become aware of the overall system.

How To Relieve Stress

· Pop some popcorn without putting the lid on.
·  When someone says "Have a nice day", tell them you have other plans.
·  Make a list of things to do that you have already done.
·  Fill out your tax form using Roman Numerals.
·  Tattoo "Out to Lunch" on your forehead.
·  Go shopping. Buy everything. Return it the next day.
·  Drive to work in reverse.
·  Write a short story using alphabet soup.
·  Stare at people through the tines of a fork and pretend they're in jail.
·  Make a language up and ask people for directions in it.
·  Replace the filling of a Twinkie with ketchup

 

10 Ways To Know Your Internet Is Slow

1. Text on Web pages displays as Morse Code.
2. Graphics arrive via FedEx.
3. You believe a heavier string might improve your connection.
4. You post a message to your favorite newsgroup and it displays a week later.
5. Your credit card expires while ordering online.
6. ESPN Web site exhibits "Heisman Trophy Winner"...for 1989.
7. You're still in the middle of downloading that popular new game, "PacMan".
8. Everyone you talk to on the 'net phone' sounds like Forrest Gump.
9. You receive e-mails with stamps on them.
10. You are seriously thinking of upgrading to 24,000 baud modem from your trusty 9,600.

Things To Do on Elevator

·  Ask passenger getting on if you can push the button for them.
·  Bring a chair along.
·  Do Tai Chi exercises.
·  Frown and mutter "gotta go, gotta go" then sigh and say "oops!"
·  Lean against the button panel.
·  Make explosion noises when anyone presses a button.
·  Make racecar noises when anyone gets on or off.
·  Meow occasionally.
·  Say "Ding!" at each floor.
·  Stand silent and motionless in the corner, facing the wall, without getting off.
·   Stare at your thumb and say, "I think it's getting larger."

 

Profit Sharing for Auditors

Project Ranking and Selection Elements

• Strategic and tactical plans
• Inventory of resources and skills
• Budget availability
• Relevant weighted scoring criteria
• Defined risk appetite

Maximizing Value of Projects to Business

• Projects must be aligned with strategy and tactics
• Projects must adhere to culture and values
• Projects must benefit revenue and cash flow
• Projects must maximize use of resources
• Projects must move business to achieve future success 

Project Portfolio Management Process

• Identify opportunities and needs
• Select which projects to undertake
• Select projects to terminate or put on hold
• Establish project priorities
• Evaluate effect on revenue and cash flow
• Align projects with strategic objectives
• Evaluate values and benefits to business
• Determine if the benefits exceed the risk
• Ascertain the net effect of all projects benefiting business
• Examine the portfolio in terms of maintenance, opportunities, and competitive edge

On The Way To Audit Location

Portfolio Management

1)  Learn the basic principles of finance
2)  Set portfolio objectives
3)  Formulate an investment strategy
4)  Have a game plan for portfolio revision
5)  Evaluate performance
6)  Protect the portfolio when appropriate

Providing Value Through Governance

• Communicate effectively with business partners/stakeholders
• Align with organizational goals, strategies and priorities
• Select the right investments and make the right trade-offs
• Demonstrate measurable business value
• Operate in compliance with corporate governance requirements
• Involve top management in project portfolio execution

Project Prioritization Management Tool

Project Portfolio Root Causes of Failure

Lack of Executive Support -- Absent, ineffective, inadquate Governance

Silos and Barriers -- Incentives lead business unit leaders to compete for resources without prioritization and overall strategy achievement maximization

Lack of Clear Objectives -- Strategy not communicated and or translated into tactics

Lack of IT Capacity Understanding -- Business sees IT as a black box

Ineffective Processes -- inefficient processes leading to fire fighting

Key Governance Processes

·  IT Portfolio Management
   o   Project Prioritization and Scheduling
   o   Resource Management

·  Cost Transparency

   o   Time tracking
   o   Financial management
   o   Benefits Management
 
·  Risk Management
   o   Identification
   o   Mitigation
 

·  Demand Management

   o   Relationship Management
   o   Pre-Project analysis
 

·   Program and Project Management Disciplines

  o   PMM and SDLC tracks
  o   Skills
    o   Toll-gates

·  Communication
   o   Processes
   o   Policies
   o   Decision

Personal Productivity

1. Break hesitation.
2. Start small.
3. Protoype, prototype, prototype.
4. Create simple objectives for projects, and revisit them regularly.
5. Work on your project a little bit each day.
6. Develop a routine.
7. Break big, long-term projects into smaller chunks or “phases.”
8. Prune away superfluous meetings (and their attendees).
9. Say “No.”
10. Rules, even productivity rules – are made to be broken.